Please read our transfer, withdrawal, deferral, event cancellation, and payment option policy carefully. These rules outline the conditions of registration, participation, and administration for Highlander Adventure Australia events. These rules have been updated on December 8, 2025.
Terms of Service
WAIVERS
Participants must sign the event waiver applicable to their selected Highlander format before participating. Waivers will be provided during registration and must be completed as a condition of entry.
TRANSFER
If you wish to transfer your registration to another participant or transfer to another Highlander Adventure Australia event, the following rules apply.
PARTICIPANT TRANSFER
Participant transfers are permitted for individual and team registrations.
Once transferred, the new participant forfeits the right to:
- re-transfer
- event transfer
- deferral
A transfer fee of AUD $45 (plus any fees charged by our nominated registration platform) applies, payable by the new participant.
Transfers must be completed up to 15 days before the event start date.
Transfer requests must be submitted via the designated transfer form.
EVENT TRANSFER
Transfers are only permitted to other Highlander Adventure Australia events within the same calendar year unless by prior agreement of HIGHLANDER Adventure Australia.
Transfers to overseas Highlander events are not permitted.
A transfer fee of AUD $45 (plus platform fees) applies.
If transferring from a higher-priced to a lower-priced event, no refund of the price difference is available.
If transferring to a higher-priced event, the participant must pay the difference plus any applicable fee.
Transfers into sold-out events are not permitted.
Only individual entries are eligible for event transfer (promo or group entries excluded).
Event transfers must be requested at least 45 days prior to the original event start date.
Requests must be submitted via the designated event-transfer form.
TRANSFER PROCESS
Submit the relevant transfer form on the Highlander Adventure Australia website.
A confirmation email will be issued upon successful submission. If not received, check junk/spam or email experience@highlanderadventure.com.au.
Processing time is up to 5 business days.
Participants transferring to a different event will receive a personalised registration link to complete the new registration.
WITHDRAWAL
WITHDRAWAL FROM THE EVENT
Withdrawals up to 45 days before the event start date are eligible for a 50% refund.
Withdrawals within 45 days of the event start date are not eligible for refund, including for medical reasons.
Refunds will be processed to the same payment method used during registration; processing times vary.
Only individual entries are eligible for withdrawal with refund; promo and group entries are excluded.
WITHDRAWAL PROCESS
Submit a withdrawal request via the designated form.
A confirmation email will be issued. If not received, please re-submit or contact experience@highlanderadventure.com.au.
Processing takes up to 5 business days.
CHARGEBACKS
You agree that you will not seek to avoid, evade or circumvent these refund conditions, including by initiating an unwarranted credit card chargeback. You must contact Highlander Adventure Australia before disputing any charge with your financial institution.
DEFERRAL
DEFERRAL OPTION
Deferrals are only permitted to the same event in the following calendar year.
Applies only to individual registrations; team registrations may defer only if the entire team defers.
Once deferred, participants forfeit the right to transfer, re-transfer, refund, or further deferral.
Deferral requests must be submitted no later than 45 days before the event start date.
DEFERRAL PROCESS
Submit a deferral form via the designated link.
A confirmation email will be issued. If not received, check junk/spam or contact experience@highlanderadventure.com.au.
Processing takes up to 5 business days.
A new registration link will be provided when next‑year registrations open.
PAYMENT OPTION PLAN
If available for selected events, the payment option plan operates under these rules:
RULES & REGULATIONS
Event transfers are permitted only after all instalments have been paid.
Withdrawal (50% refund up to 45 days pre‑event) is only available after full payment of instalments.
The plan may only be available for selected multi‑day Highlander events.
The plan applies only to individual entries.
The plan is not available for Gift Card purchases.
PROCESS
The plan must be selected during registration.
Participants may access their registration‑platform profile to review status, update payment information, or pay outstanding balances.
EVENT CHANGES & CANCELLATIONS
EVENT FORMAT, COURSE AND START-TIME CHANGES
Highlander Adventure Australia may alter the Event start time, course route, checkpoints, distance, campsite locations or other logistics at any time for safety, weather, operational or land-manager reasons.
Where the Event proceeds in an altered format, route or distance, no refund (full or partial) is available.
Highlander Adventure Australia does not guarantee any particular start time, start group, wave assignment, campsite allocation or checkpoint schedule. These may change at any time for safety or operational reasons.
EVENT DATE CHANGES AND CANCELLATIONS
Highlander Adventure Australia may change the Event date where necessary for operational or safety reasons. If the Event date is changed and you are unable to attend on the revised date, you may request a deferral into another Highlander Adventure Australia Event in the same calendar year, or the same Event in the next calendar year. No refunds are available for Event date changes.
If an event is cancelled or deferred due to events beyond our control (including severe weather, natural disasters, acts of God, public emergencies, or other force‑majeure circumstances), registrations will be deferred to a rescheduled date for the same event format. Refunds are not available in these circumstances.
PRIVACY POLICY
Personal information collected by Highlander Adventure Australia (operated by Spartan AUS 3.0 Pty Ltd) is handled in accordance with the Spartan Australia Privacy Policy.
for TRANSFER, WITHDRAWAL, AND DEFERRAL FORMS
CLICK HEREGeneral questions
01
What are your different Levels of difficulty
We grade each format according to the level of effort required, but it’s important to note that all Highlander Adventures are challenging—regardless of the national grading system. Participants carry a full overnight pack over long distances with solid altitude gain, which naturally increases the difficulty. Even the 1-Day Lyra Adventure is not suited for beginners and requires prior training, as it covers 25 km with 1000 m of ascent in a single day.
Our formats range from Intermediate to Advanced, and when a course sits between two levels, we mark it with a “+” to reflect the added challenge.
02
Is there a hiking cut-off time each day?
This is a backpacking adventure, not a race.
All formats finish on March 15th, 2026 at 18.00
03
Will HIGHLANDER take place in the event of bad/inclement weather?
Yes, unless the organisers or park rangers advise it is unsafe.
04
What is the onsite registration procedure?
All participants must register in person at the event before the start to collect the Participant's Kit and food. We do not send out the Participant's Kit by mail. You will also receive an email with Registration Check-in information one week before the event.
05
Can someone else register for me?
No, all participants must come to Registration in person during open hours for the Registration Check-in and to personally sign the event waiver.
06
Is there a minimum age to participate?
Minors are permitted at the event with a parent/guardian. Please download the document attached below, complete the document with the necessary information and save it as a PDF. Once you complete the registration and the payment for a parent/guardian and a minor, please, contact the organizer at experience@highlanderadventure.com.au to send the PDF file and get further instructions.
07
I have not received the confirmation e-mail – where can I find it?
The confirmation email is automatically sent after submitting the payment. Check your inbox and spam folders, and if confirmation is not found, please contact experience@highlanderadventure.com.au
08
How do I change my personal details (address, e-mail…)?
If this is your first time registering for an event on the Active.com platform, you will create an Active profile. Here you will have access to all registered events, and you can edit some of your personal details.
- Log in to https://myevents.active.com.
- Scroll through the list of registered events
- Choose “Edit Registration Information”
- Make changes to custom questions etc.
- Save changes
If you need to change other information (such as an email address), please contact experience@highlanderadventure.com.au
09
Will you be providing transportation to the Check-in and/or Start?
Participants need to come to the Check-in with their own transport.
Check-in will be located at Maitland Bay Information Centre across Mt Bouddi.
For Buddi National Park Central Coast HIGHLANDER Adventure event, no shuttle transport is required to the starting point.
10
What type of food is provided?
We provide delicious, nutritious and high end camping-style food for our event. We proudly partner with Offgrid Provisions who cooks real food and packed fresh with no preservatives in camping-friendly packs. There are a range of flavour including vegan and gluten free options which will be distributed at checkpoints.
There is a specific field in the registration form that includes diet preferences.
We all have unique eating habits and feel full at different rates so if you think you need additional food or have a special diet please bring it with you.
11
Can I bring my dog?
National Parks in Australia do not allow dogs.
12
Can I bring my drone?
We are aware some of you might want to capture your Adventure of a Lifetime by using a drone, however, we must point out that drones are, unfortunately, not allowed.
13
What type of weather should I expect?
Central Coast temperatures is generally enjoyable and between 22 to 25°C during the day November and generally drop to 15°C overnight. Humidity can be fairly high (around 70%) and rainfall is moderate during that time of the year and can be expected.
To be safe, we recommend you prepare for all types of weather as well as you can.
You can view the full gear list HERE.
14
What type of terrain and difficulty level can I expect at Highlander Central Coast ?
The Central Coast Highlander in Bouddi National Park is graded as Grade 3 (Moderate) under the Australian Walking Track Grading System. The trail features a mix of coastal cliffs, bushland tracks, sandy beaches, and rocky sections, with some uneven terrain, stairs, and gentle elevation changes. It’s suitable for most people with a moderate level of fitness. Don’t forget that carrying a multi-day pack significantly increases the challenge, so be sure to train with a loaded pack beforehand.
15
How can I best prepare for Highlander Central Coast?
All participants should be physically prepared to tackle the route smoothly. We recommend 50-100km of light backpacking in the months before HIGHLANDER to prepare for the trail. Above all, you must be able to carry a heavy backpack (practice with 10kg and increase gradually to 15 - 16kg). Make sure you can walk comfortably in your backpacking shoes and break them in prior to the event.
Look out for more training info via email to registered participants and on our FB and Insta pages.
If you would like some support to get prepared and hiking fit, you can contact our partner Hike Tribe provides a Training Program.
16
Is there cellular service on the course?
There is spotty coverage for most of the course.
17
How difficult is it to stay on the trail?
Most backpacking trails in National Parks are well-marked, but some short sections of the route have some less-travelled paths where you need to stay more aware of your bearings. It is important to follow markers and official backpacking trails. Always keep a map on hand and follow the signposts to stay on course and arrive safely at your destination.
18
Do I have to stop at each checkpoint?
You must collect all the checkpoint stamps. Checkpoints are open at specific times. Staff will stamp your HIGHLANDER ID. During the checkpoints’ working hours, our staff will help you obtain your HIGHLANDER checkpoint stamp, water, and food. Please know that if you don’t manage to get the checkpoint stamp, you are disqualified and are not entitled to the HIGHLANDER Title, Pin, Patch, or Certificate. Checkpoint stamp collection is the sole responsibility of the participant.
19
Do I have to set up my tent close to checkpoints?
Bivouacking/Camping is allowed only inside the designated campgrounds.
20
Will you be designating sleeping areas in the campground?
Bivouacking or camping is only permitted within designated campgrounds. However, we won't be assigning specific spots. You’ll be free to choose your own site on a first come, first served basis.
We recommend selecting a flat area and clearing the ground of anything that could damage your tent, such as rocks or branches. Avoid pitching your tent under eucalyptus trees, as they are known to drop branches unexpectedly.
21
What if I have gear trouble?
Checkpoint staff are trained for such cases. Feel free to consult them with any gear malfunction or similar issues.
22
Can I share my gear with other participants?
Yes. Participants sharing equipment must inform the organizing staff at Registration Check-in - Event week. Gear that can be shared includes the required tents, isobutane/alcohol stoves, compasses, and first aid kits.
Check our TEAM RULES here.
23
What happens if I have to pull out before/during the event?
If you need to withdraw before the event, please notify us as soon as possible by email. Our cancellation policy outlines the refund eligibility.
If you have to leave during the event, you must inform a crew member immediately. Your safety is our priority, and we’ll coordinate your safe exit from the course. Please note that no refunds will be issued once the event has started.
For full details, refer to the cancellation and refund policy here.****
24
Who do I contact in case of any questions?
Please contact the organiser at experience@highlanderadventure.com.au

